tradroom

For independent tutors

As an independent tutor you own your students and classes outright. There's no organisation above you. This is the typical flow, from adding your first class to sharing tunes and taking the roll.

Are you an org tutor?: If you teach inside a branch or school, your organisation admin sets up students, classes and the timetable. You upload resources and take attendance for the classes you're given. See For organisations.

Add students and classes

Most students belong to a class, so start by creating one:

  1. Go to Classes and add a class (for example "Concertina: Tuesday beginners").
  2. Invite students into it. Each student gets an email link to set up their own account.
  3. Repeat for your other classes. A student can be in several classes. Invite them into each.

You don't have to invite pupils one email at a time. Each class also has a share link and QR code (the share icon on the class row): show or send it and a student, or their parent, sets themselves up and lands straight in that class. When they scan it, they're asked whether it's for themselves or for their child, so guardians and under-18s are handled correctly.

One-to-one lessons

Teaching a pupil on their own, with no class? tradroom keeps a One-to-One row at the bottom of your Classes list for exactly that. Use the invite button there, by email, or with its own share link and QR code, to add a one-to-one pupil. They're set up as your student without being tied to any class, and everything else, resources, notes, news, works the same.

Good to know: A student who is under 18 at any point this year must be linked to a parent/guardian, who gets their own login. You can add the guardian when you add the student.

Adding a lot of pupils at once

Moving your teaching over from a spreadsheet? Use Import to bring in your pupils, classes and schedule from a CSV file in one go, rather than inviting each person by hand. tradroom shows you a preview and flags any clashes before anything is created, and existing accounts are matched by email so nobody is duplicated.

Share resources

A "resource" is a bundle of one or more files, a PDF of the notation, a slow and a fast recording, and so on.

  1. Go to Upload.
  2. Add one or more files: notation/documents (PDF, images) and audio (mp3, m4a, wav, aac).
  3. Give the resource a name and, if you like, a short note.
  4. Choose who gets it: your whole library (every student you teach), a single class, or one individual pupil.
  5. Optionally set a date it becomes visible, or an expiry date.

Students see it in their Library straight away, with download and in-app playback, and, unless they've turned that category off, get a notification and email that a new tune has been shared.

Take attendance

  1. Set a weekly schedule for a class (which day and time it meets).
  2. On the day, open Attendance and take the roll: mark each student present or absent, or use mark all present and just change the exceptions.

Your home dashboard shows a rolling attendance rate so you can see how a class is tracking.

Good to know: A single class can be cancelled for one week or rescheduled to another date from the roll-call. The calendar updates to match.

Calendar and news

Add one-off events, recitals, workshops, sessions, exams, from the Calendar. Events can repeat (weekly or monthly until a date) and can be made public so they show on your public page for anyone to see. Post news to your students at any time, and optionally send it as an email too.

Your public page & the directory

On the Pro plan you can turn on a public page at your own web address (your-name.tradroom.ie). Build it under Admin → Public page: a bio, your instruments and location, colours, social links, a featured video (paste a YouTube or Vimeo link), a photo gallery, and a choice of three layouts. Upcoming public events show automatically. Visitors contact you through a form that emails you directly. Your address is never shown on the page. It never shows any student information.

Published pages also appear in the public directory at tradroom.ie/directory, a searchable finder (by county, instrument or name, with a county map) plus a “what's on” listing of public events across everyone on tradroom. It's free visibility for your teaching.

Parents and guardians

Add a guardian to a student and invite them to the portal. They'll see their child's classes, attendance and assigned resources, and manage consent (for example for photos and recordings). Siblings can share one guardian, the same email covers all of them.

Getting your data out

You can export your student, class and attendance information as a CSV spreadsheet at any time, so your records are always yours. See Admin.